Grants and
Program
Administrator
JOB POSTING
Please note we are no longer accepted applications as of July 26, 2023.
Download this information as a PDF
Please note we are no longer accepted applications as of July 26, 2023.
Title: Grants and Program Administrator
Reports To: President
Percent Time: 100%
Status: Full time, exempt, full benefits
Salary: $70,000–$80,000 based on experience
Location: Office is located in Saint Paul; requires minimal travel, primarily within MN and occasionally to NYC.
Jerome Foundation is hiring a Grants and Program Administrator (GPA) to join our small but growing team. This position works collaboratively with the Jerome staff and leadership to advance the Foundation’s mission, grantmaking, strategies, and initiatives in support of early career generative artists in Minnesota and New York City, with racial equity, diversity, innovation, creative risk-taking and humility as the guiding values. We encourage you to learn more about the Jerome Foundation and our values at https://www.jeromefdn.org/what-we-do and https://www.jeromefdn.org/our-commitment-equity.
We are looking for a Grants and Program Administrator who is passionate about artists to work independently and collectively in support of our grant programs serving early career artists, both individual artists as well as arts organizations. The Grants and Program Administrator is a people-oriented, proficient with technology, detail and service-oriented individual who works directly with staff and our constituents in all aspects of our grantmaking efforts, managing a high volume of data and records, internal and external communications, and support to artists.
Organization Information
Jerome Foundation, founded in 1964 by artist and philanthropist Jerome Hill, supports early career artists in the creation, development and production of new original work. Our geographic funding focus is the state of Minnesota and the five boroughs of New York City. We focus our grantmaking through grants and fellowships to individual artists, grants to arts organizations, and broad field-building initiatives that support early career artists.
This is an important moment of transition at the Foundation. Eleanor Savage was named as president and CEO in April 2023, charged with furthering the organization’s commitment to innovative and flexible grantmaking programs for early career artists and arts ecosystems that focus on racial equity and the role artists and culture bearers play in societal change. The Foundation’s leadership, staff and board members are responsive and dynamic in their work with and advocacy for early career artists, guided by the values of equity, diversity, risk and innovation and humility.
The Foundation awards approximately $4 million in grants each year. In 2020, the Board of Directors agreed to increase this grants budget by an additional $8M over four years.
The Foundation currently has a full-time staff of 3, including a President, a NYC Program Officer and a Finance and Operation Manager (who most recently served as the Grants and Program Administrator). Additional contract staff include a contracted Accountant and a Controller. We are hiring a MN Program Officer and a Grants and Program Administrator.
For more information about the Foundation, see its Annual Report for the most recent fiscal year, and learn more about its programs, grantees, Staff, Board and Members.
Our Culture
The Jerome members, board and staff is made up of artists, arts and cultural leaders, and community members who are deeply committed to developing an inclusive and collaborative organizational culture and practices that promote equity and accessibility. All staff members contribute to a nurturing and supportive culture, internally and externally, as well as to the strategic direction of our work and the daily programmatic and administrative responsibilities. We foster a culture of belonging in service to artists and arts organizations. We are responsive, respectful, understanding of change and difference, and open to critical discourse and learning.
Position Summary
The Grants and Program Administrator is an essential coordinator for Jerome’s grant application and review process, managing communications related to application cycles, contracting, reporting, grant payments, and other administrative functions; maintaining databases and generating data analysis; and facilitating effective communication between the Foundation and its grantees.
This position is often a point of contact and provider of technical support for applicants and grantees related to the online application and reporting platform in Submittable. The GPA is also heavily involved in developing strategies to optimize the grant administration process to support evolving programmatic needs, will work closely and collaboratively with all Jerome staff, and will interact directly with grantees.
The Grants and Program Administrator job is an exempt position, including office hours Monday through Friday, with occasional weekend and evening meetings. This position has some flexibility but requires staff to prioritize based on program and board meeting timelines and deadlines. There will be specific times (including staff meetings, grant panel meetings, quarterly Board meetings, etc.) that will require mandatory attendance. There is occasional travel within state, as well as to New York City.
Responsibilities
The Jerome Foundation is an equal opportunity employer and diversity is a core value. We encourage candidates of all backgrounds to apply.
The above list of responsibilities is not intended to encompass all functions of the position, rather, they are a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this description.
Requirements
Interested candidates should note that Jerome employees are ineligible to apply for direct or indirect Jerome grants.
Benefits
We value our employees and care about their well-being as part of the overall health of the organization. Benefits include:
Application Details
Applications will be accepted until the position is filled.
Immediately
All applications should be submitted electronically through Submittable.
The application will ask for a cover letter (see details below), the names of 3 references that the Foundation can contact (including both an email and a phone number for those contacts), and a CV and bio. Additional “yes/no”-style questions around employment eligibility and potential conflicts of interest are also included.
In the cover letter (which has a recommended maximum of 500 words), please explain why a full-time, exempt position at the Jerome Foundation is of interest. Please describe the ways you currently engage with, and your experience with, artists and the arts and how this position might advance your longer-term professional goals and your interest in a new role. Highlight experiences you have had that are relevant to the requirements for this position Provide specific examples of ways you have aligned with/worked to further Jerome’s values of equity, diversity, risk/innovation, and humility.
The Foundation will interview a limited number of candidates. Interviewed candidates will be asked to supply additional information at the time they are scheduled for the interview.
All candidates will receive notification when their materials are received, and additional notification when the position has been filled. Candidates should not make additional inquiries once their materials have been received.